Fleet
Features

One platform for the entire operation

From the first vehicle you onboard to the last invoice you collect, Fleet covers every part of running a modern fleet — explored module by module below.

Core fleet

Every vehicle and driver, fully accounted for

Centralise your rolling stock and the people who run it. From acquisition to scrappage, Fleet keeps the master data, paperwork and running costs of each asset in one auditable record.

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Vehicle managementSpecs, photos, odometer, lifecycle status and document tracking with expiry alerts.
Driver recordsLicences, personal & HR details, emergency contacts and full assignment history.
AssignmentsTime-bound driver-to-vehicle assignments with a complete audit trail.
Maintenance & repairsPreventive and breakdown jobs with parts, labour, downtime and vendor costs.
Fuel logsQuantity, cost and mileage capture with receipt photos and anomaly detection.
Tyre lifecycleTrack every tyre from stock to fitted, retreaded and scrapped — by position.
Trips & dispatch

Move loads, track them live, bill the revenue

Turn day-to-day movements into structured, billable trips. Drivers capture odometer and location from the field while you watch utilisation and revenue build up in real time.

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Trips & dispatchPlan jobs with origin, destination, load and freight — from planned to completed.
Live GPS trackingReal-time breadcrumb history pushed from the driver app for full route transparency.
Rental, lease & sublet contractsDaily, weekly or monthly agreements with rates, deposits and status lifecycle.
Running expensesTolls, fines, parking and allowances captured against the right vehicle and driver.
Billing & GST finance

GST-compliant billing, payables and trading

Bill customers and pay vendors without leaving the platform. Fleet handles India-first GST end to end — intra-state CGST/SGST, inter-state IGST, HSN/SAC codes and withholding — with payment tracking on both sides.

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Customer invoicesMulti-line GST invoices with HSN/SAC, TDS/TCS, recurring templates and an activity timeline.
Customers & vendorsRich masters with multiple GSTINs, contacts, banks, credit terms and reporting tags.
Purchases & salesProcure vehicles, parts and tyres; sell assets with automatic profit & loss.
Vendor bills & paymentsAccounts-payable with per-line GST, reverse charge and multi-mode payment tracking.
Business units & taxesMultiple issuing entities with their own GSTIN and invoice series; configurable tax slabs.
Spare-parts inventoryStock levels, reorder alerts and consumption linked straight into service jobs.
HR & payroll

Onboarding to payslip, drivers included

A complete people stack built for transport operators. Invite staff, mark attendance, advance salaries and run payroll that prorates by attendance and recovers advances automatically — all statutory-ready.

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Employee onboardingToken invites that provision a login; departments, designations and manager hierarchy.
AttendanceMonthly sheet with holidays, week-offs and implicit-present resolution.
Salary advancesDisburse advances and recover them over months, settled right inside payroll.
Payroll runsDraft → finalise → paid, with CTC components, loss-of-pay and payslips.
Compliance, alerts & audit

Stay compliant, get warned early, prove everything

Documents expire, incidents happen and regulators ask questions. Fleet watches expiries for you, captures incidents with evidence, and records every change for a complete, defensible audit trail.

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Compliance monitoringDaily scans flag insurance, fitness, PUC, permits and licences before they lapse.
NotificationsIn-app, email, SMS and push alerts for expiries, assignments and broadcasts.
Incident trackingAccidents, breakdowns and violations with severity, cost and photo evidence.
Audit logEvery create, update and delete recorded with actor, timestamp and field-level diff.
Reports & analytics

Answers, not spreadsheets

A config-driven reporting engine ships 24 ready-made reports spanning operations, cost, finance, procurement, compliance and HR — each filterable and one click from a CSV export, alongside a live operational dashboard.

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Live dashboardStat cards, expense and revenue trends, and a compliance panel at a glance.
Operations & costUtilisation, driver performance, fuel, maintenance, tyres and fleet cost reports.
Finance & GSTRevenue, receivables aging, payments, GST summary and vehicle profit & loss.
HR & procurementHeadcount, attendance, payroll, vendor bills, purchases and inventory reports.
The full toolkit

32+ modules, ready on day one

No add-ons to buy, no modules to unlock later. Here is everything you get with Fleet, out of the box.

Core fleet

  • VehiclesMaster records, specs, photos & status
  • DriversLicences, HR details & history
  • AssignmentsDriver-to-vehicle, time-bound
  • DocumentsInsurance, permits, fitness, PUC, RC
  • MaintenancePreventive & breakdown service
  • FuelLogs, mileage & anomaly detection
  • TyresStock → fitted → retread → scrap
  • IncidentsAccidents, breakdowns, violations

Operations & billing

  • TripsPlan, dispatch & complete jobs
  • Live trackingReal-time GPS breadcrumbs
  • ContractsRental, lease & sublet
  • ExpensesTolls, fines, parking, allowances
  • CustomersGST-ready customer masters
  • InvoicesGST invoicing & payments
  • Recurring billingTemplates & schedules
  • ReceivablesAging & collection tracking

Procurement & finance

  • VendorsSuppliers with GST & banks
  • Vendor billsAccounts payable with GST
  • PurchasesVehicles, parts & consumables
  • SalesAsset disposal with P&L
  • InventorySpare parts & reorder alerts
  • TaxesGST slabs & withholding
  • Business unitsMulti-entity invoicing
  • PaymentsMulti-mode, both sides

People & platform

  • EmployeesOnboarding & invites
  • DepartmentsOrg structure & designations
  • AttendanceMonthly sheet & holidays
  • AdvancesDisburse & recover salary
  • PayrollRuns, LOP & payslips
  • Reports24 exportable reports
  • Audit logField-level change history
  • Users & rolesRBAC with 48 permissions

Ready to run your fleet smarter?

Bring every vehicle, driver, trip and invoice into one platform. Start free today and see your whole operation in a single view.

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